Job Description

Deputy City Secretary
Location DFW, Texas (South of DFW Airport) | Onsite

Compensation & Schedule
• $35.00–$42.00 per hour (Based on Experience)
• Monday–Friday during core business hours; occasional evening meetings required
• W2
• Start date: TBD

Role Impact
The Deputy City Secretary supports the daily operations of the City Secretary’s Office and serves as the primary backup in the City Secretary’s absence. This role ensures the integrity, transparency, and legal compliance of municipal legislative processes, public records, and elections. Success in this position means seamless City Council support, accurate records management, and full compliance with Texas statutes governing public information and open meetings.

Key Responsibilities 

• Perform duties of the City Secretary as needed, ensuring continuity of operations
• Support City Council meetings, including agenda preparation, public postings, minute-taking, and records retention
• Assist with municipal elections in compliance with Texas Election Law
• Manage city records, contracts, and Public Information Requests in accordance with the Texas Public Information Act
• Coordinate board and commission appointments, onboarding, and documentation
• Supervise office staff and support performance management initiatives
• Ensure compliance with the Texas Open Meetings Act and related municipal governance requirements
• Draft ordinances, resolutions, proclamations, and official correspondence
• Represent the City Secretary’s Office at community functions and official events

Minimum Qualifications

• Minimum three (3) years of experience as a Deputy City Secretary or City Secretary
• Texas Registered Municipal Clerk (TRMC) certification required
• Strong working knowledge of municipal records management, elections administration, and agenda management processes

• Office-based environment with extended periods of computer and desk work
• Occasional lifting of up to 10 pounds (documents, files, supplies)
• Movement between offices, meeting rooms, and workstations as required
• Occasional evening hours to support scheduled official meetings
• Use of standard office equipment including computer, phone, copier, and related devices

Preferred Skills
• Bachelor’s degree in Public Administration, Business Administration, or related field, or equivalent municipal experience
• Notary Public commission or ability to obtain within six months
• Excellent written and verbal communication, organizational, and interpersonal skills

Legal Notice
This position may require a background check and other pre-employment screenings in accordance with applicable laws and regulations. The City is an Equal Opportunity Employer and complies with the Americans with Disabilities Act (ADA). Reasonable accommodations will be provided to qualified individuals with disabilities upon request.

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